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Compliance FAQ: What eligibility documents do I need in the client file for veterans served?

Q: My organization has a visit with Compliance scheduled for later this month. What eligibility documents do I need in the client file for the veterans we serve?

A: The answer to this question can be found in your approved grant contract. As part of your original application, you specified what forms and records you will accept as proof of the veteran’s service. The Fund for Veterans’ Assistance requires that your selections be from the following list of service documents (also known as eligibility documentation):

  • DD-214 (Army, Navy, Air Force, Marines, Coast Guard)*
    *Note: Form DD-214 is an official record of separation from the armed forces. DD-214s may look slightly different from the example provided, depending on the veteran’s era of service.
  • NGB-22 (National Guard)
  • NA Form 13038 (Certification of Military Service)
  • Uniform Services Identification Card
  • Department of Veterans Affairs Summary Letter with Character of Service listed
  • State of Texas Issued Drivers License with Veteran designation, or
  • Department of Veterans Affairs eBenefits Summary Letter with Character of Service listed

You are responsible for retaining proof of eligibility for at least three years after the final report is submitted about the grant year in question.

FVA staff recommends that you confirm the beneficiary’s eligibility before you provide services.

Source:

  • 2018-2019 & 2019-2020 Request for Applications: Section III, Paragraph C, “Eligibility of Beneficiaries.” All grants.

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