Grant Management

2020-2021 FVA Grants: Budget Subcategories

Each budget category in FVA grants consists of subcategories, in order to assist staff and grantee in managing and reporting expenses.

The budget categories and subcategories are listed below. Additional details of what costs are allowable within each subcategory are listed in the right column.

Only costs listed are allowable costs within FVA grants. An applicant/grantee must have the subcategory/cost listed in the approved budget to be claimed. An explanation of the cost must be included in the budget narrative, relating the ...

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Grant Management FAQ: 2019-2020 Reporting Schedule

As a condition of FVA funding, Grantee organizations are required to provide information regarding grant performance along with expense documentation on a regular schedule. The dates for these reports (either due from Grantee, or initiated by Grant Officer) are listed here:

Standard 2019-2020 Grant Reporting Schedule

August 15, 2019

  • First Payment Reimbursement Request due

September 15, 2019

  • Second Payment Reimbursement Request due

October 15, 2019

  • Third Payment Reimbursement Request due
  • First Quarterly Progress Report due

November 15, 2019

  • Fourth Payment Reimbursement Request due

December 15, 2019

  • Fifth Payment Reimbursement Request due

January 15, 2020

  • Sixth Payment Reimbursement Request due
  • Second Quarterly Progress ...
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Grant Management FAQ: Approved Budget

All Requests for Application (RFAs) from the Fund for Veterans Assistance include a definition of approved budget:

Approved Budget. The budget included in a grant application that corresponds with the amount awarded by the Commission.

Explanation

Because some grantees propose costs that are unallowable in their initial application, FVA staff must negotiate the Approved Budget. Unallowed costs are removed from the grant in these negotiations.

Therefore, the Approved Budget may not match exactly with the initial budget submitted with your application.

This means the Approved Budget ...

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2019 Grant Policies Published (Application & Award, and Expenditure Supporting Documents)

The Fund for Veterans’ Assistance staff has published Grant Application and Award Policies (“Policies”) and the Expenditure Supporting Document Policy (“SDP”) to support awarded grantees in the 2019-2020 grant year. The Tables of Contents for both documents are reproduced below.

Click on the name of the document you wish to view below, and the PDF will open in a new browser window.

 

Grant Application and Award Policies (GA&AP)

  1. Application Phase
    1. Application Timeline
    2. GovGrants
      1. One Account
      2. Registration
      3. Password ...
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June 2019 Deadlines For FVA Grantees

June 15

  • All Grantees: Monthly reimbursement request due in GovGrants
  • Grantees not meeting benchmarks*: Monthly progress report due in GovGrants

*All grantees are expected to spend 70% of their award funds and serve 70% of their veterans by the end of the third quarter grant period. Grantees not meeting benchmarks were notified of these compliance issues by hard copy letter in mid-February 2019.

Featured Photo Background Source: The U.S. Army, “Green Light, Go!” on Flickr. ...

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May 2019 Deadlines For FVA Grantees

May 15

  • All Grantees: Monthly reimbursement request due in GovGrants
  • Grantees not meeting benchmarks*: Monthly progress report due in GovGrants

*All grantees are expected to spend 70% of their award funds and serve 70% of their veterans by the end of the third quarter grant period.

Grantees not meeting benchmarks were notified of these compliance issues by hard copy letter in mid-February 2019.

Featured Photo Background Source: The U.S. Army, “Green Light, Go!” on Continue Reading

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Grant Management FAQ: Expectations for Grantees and Applicants

Q: What does the Fund for Veterans Assistance expect of me as an applicant or grantee? What is FVA’s responsibility to me?

A: FVA expects applicants and grantees will:

  • Know and follow the rules and regulations of the relevant RFA, and of the Texas Veterans Commission:
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Grant Management FAQ: What is a reimbursement grant?

All Requests for Application (RFAs) from the Fund for Veterans Assistance include a definition of reimbursement grant:

Reimbursement Grant. The Grantee is required to finance its operations with its own working capital.  Grant payments will be made to reimburse the Grantee for actual expenditures made supported by adequate documentation.

Source:

  • 2018-2019 Request for Applications: Section II, “Definitions of Key Terms” All grants.
  • 2019-2020 Request for Applications: Section III, “Definitions of Key Terms” All grants.

Featured Photo Background Source: COMSEVENTHFLT, “120304-N-SD300-019.jpg” on 

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April 2019 FVA Deadlines For Grantees

April 15

  • All Grantees: Reimbursement requests for the month ending March 31, 2019 are due in GovGrants. All GovGrants users in the organization can view this Pending Task under Tasks > My Tasks > Pending.
  • All Grantees: Quarterly progress reports for January 1, 2019 – March 31, 2019 due in GovGrants. All GovGrants users in the organization can view this Pending Task under Tasks > My Tasks > Pending.
  • Amendments: Any grantee wishing to make changes to their current grant (scope, ...
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Grantee FAQ: Employee or Contractor, and why does it matter?

Q: A new worker is being hired to assist with our grant. Does it matter whether we classify them as an employee or a contractor in our paperwork?

A: Yes: this difference is important, because the documentation of time and effort must match the type of worker hired.

Employees:

  • Document time and effort (i.e. timesheets).
  • Document pay to employee (i.e. pay stub).
  • If payroll is processed by a third-party accounting service, you must also include proof of payment from your bank to the third party.
  • If ...
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