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2023-24 Program Requirements and Terms & Conditions – Full | View Online | PDF Download |
Appendix A: Approved Assistive Technology Items | View Online | PDF Download |
Appendix B: Approved Food Voucher Items | View Online | PDF Download |
Appendix C: Approved Food Pantry & Hygiene Items | View Online | PDF Download |
Appendix D: Approved Starter Household Goods Items For Establishing Homes | View Online | PDF Download |
Appendix E: Housing for Texas Heroes Home Modification, Repair, and Weatherization Projects | View Online | PDF Download |
Appendix F: Vehicle Repair | View Online | PDF Download |
Appendix G: Budget Categories & Subcategories For Grant Planning & Budget Forecasting | View Online | PDF Download |
Appendix H: Mental Health Outcome Measures | View Online | PDF Download |
Appendix I: Examples of Beneficiary Eligibility Verification Documents | View Online | PDF Download |
Program Requirements and Terms & Conditions Table of Contents
Section | Title | Page Number |
Document Change log |
14 |
|
Program Requirements |
16 |
|
I. | Notice of Grant Award (NOGA) | 17 |
I.A. | Grant Awards | 17 |
I.B. | Publication of a Request For Application | 17 |
I.C. | Submission of an application | 17 |
I.D. | Commission discretion | 17 |
I.E. | Applicant to Grantee | 17 |
I.F. | Written authorities binding | 17 |
II. | Order of Precedence | 18 |
II.A. | Federal and State Regulations | 18 |
II.B. | Request for Applications | 18 |
II.C. | Grant Program Requirements & Terms and Conditions (PR) | 18 |
II.D. | Addenda To The Approved Application | 18 |
II.E. | Approved Application | 18 |
II.F. | Fully Executed Notice Of Grant Award (NOGA) | 18 |
II.G. | Reimbursement Documentation Requirements (RDR) | 18 |
III. | Conflicting RFA Language | 18 |
IV. | Official Notice | 18 |
V. | Change of Principal Participants | 19 |
V.A. | Equally qualified and skilled | 19 |
V.B. | Notice | 19 |
V.C. | Changes prior to award | 19 |
VI. | Changes to Grant Project | 19 |
VII. | Option to Amend | 19 |
VII.A. | Changes, additions, or deletions | 19 |
VII.B. | Considered on a case–by–case basis | 19 |
VII.C. | Commission Approval | 20 |
VII.D. | Executive Director Approval | 20 |
VII.E. | Amendment Request Deadline | 20 |
VII.F. | Final And Non–Appealable | 20 |
VIII. | Reporting Requirements | 21 |
VIII.A. | Grant Operations Reports | 21 |
VIII.B. | Scheduled Reports | 22 |
VIII.C. | Grantee Status Report (GSR) | 24 |
VIII.D. | Monthly Reports | 24 |
VIII.E. | Quarterly Outcome Reports | 24 |
VIII.F. | Closeout Reports | 24 |
VIII.G. | Supporting Documentation | 25 |
VIII.H. | Failure to Comply with Reporting Requirements | 26 |
IX. | Reporting Beneficiaries (Clients) Served | 26 |
IX.A. | Unduplicated beneficiaries served | 26 |
IX.B. | Counting beneficiaries | 26 |
X. | Accounting System | 26 |
XI. | Texas Veterans Commission Recognition | 27 |
XI.A. | Must Recognize Grant | 27 |
XI.B. | Announcements and Interviews | 27 |
XI.C. | Information and media support | 27 |
XII. | Release of Information by Awarded Applicant | 27 |
XIII. | Inspections | 28 |
XIV. | Compliance Reviews | 28 |
XV. | Beneficiary Eligibility Determination | 28 |
XVI. | Beneficiary Survey | 28 |
XVII. | Grant Management Standards | 29 |
XVII.A. | Must follow applicable standards and guidelines | 29 |
XVII.B. | Federal Grant Management Standards | 29 |
XVII.C. | Texas Administrative Code | 29 |
XVII.D. | Expenditure and Performance Benchmarks | 30 |
XVII.E. | Funds Remain in Texas | 30 |
XVIII. | Budgeting | 31 |
XVIII.A. | Explain Direct Costs | 31 |
XVIII.B. | Indirect Costs Limited | 31 |
XVIII.C. | Indirect Costs per 2 CFR 200 | 31 |
XVIII.D. | Travel | 32 |
XVIII.E. | Client Services | 32 |
XIX. | Reimbursement | 33 |
XIX.A. | Only Services Already Delivered | 33 |
XIX.B. | Future Services Not Allowed | 33 |
XIX.C. | Reimbursement of Future Services | 33 |
XIX.D. | Claim accrued costs monthly | 34 |
XIX.E. | Closeout | 34 |
XX. | Program Income | 34 |
XXI. | Maintain Tax–Exempt Status | 34 |
|
TERMS AND CONDITIONS |
35 |
I. | Antitrust Affirmation | 36 |
II. | Assignment or Subcontracting | 36 |
III. | Applicable Law and Venue | 36 |
IV. | Applicant Responsibilities/Compliance with Laws | 36 |
V. | Audit and Access to Records | 37 |
VI. | Records Retention | 37 |
VII. | Refund of Overpayments | 37 |
VIII. | Buy Texas | 37 |
IX. | Certification Concerning Hurricane/ Disaster Relief | 38 |
X. | Change in Law and Compliance with Laws | 38 |
XI. | Child Support Obligation | 38 |
XII. | Conflict of Interest | 38 |
XIII. | Dealings with Public Servants Affirmation | 39 |
XIV. | Debts and Delinquencies | 39 |
XV. | Disaster Recovery Plan | 39 |
XVI. | Dispute Resolution | 40 |
XVII. | E–Verify Program | 41 |
XVIII. | Entities that Boycott Israel | 41 |
XIX. | Excluded Parties | 41 |
XX. | Executive Head of State Agency Affirmation | 41 |
XXI. | False Statements | 42 |
XXII. | Force Majeure | 42 |
XXIII. | Foreign Terrorist Organizations | 42 |
XXIV. | Indemnification | 43 |
XXV. | Legal and Regulatory Actions | 44 |
XXVI. | Limitation on Authority | 44 |
XXVII. | Lobbying Prohibition | 44 |
XXVIII. | No Implied Waiver | 44 |
XXIX. | Non–Appropriation of Funds | 45 |
XXX. | Permits, Certifications and Licenses | 45 |
XXXI. | Prompt Payment | 45 |
XXXII. | Release of Application Information by TVC | 46 |
XXXIII. | Restricted Employment for Certain State Personnel | 46 |
XXXIV. | Severability | 46 |
XXXV. | Sovereign Immunity | 47 |
XXXVI. | Architectural and Engineering Contractors | 47 |
XXXVII. | Survival | 47 |
XXXVIII. | Suspension and Debarment | 47 |
XXXIX. | Termination and Enforcement | 47 |
XL. | Unfair Business Practices | 48 |
XLI. | Waiver of Consequential Damages | 48 |
Appendix A: Approved Assistive Technology Items |
49 |
|
Appendix B: Approved Food Voucher Items |
53 |
|
Appendix C: Approved Food Pantry & Hygiene Items |
57 |
|
Appendix D: Approved Starter Household Goods Items for Establishing Homes |
61 |
|
Appendix E: Housing For Texas Heroes Home Modification, Repair, and Weatherization Projects |
64 |
|
I. | Project Checklist | 65 |
II. | Project Form | 65 |
III. | Before & After Photos | 65 |
IV. | Avoid Obstacles for Grantee Reimbursement | 66 |
IV.A. | Verify Current Ownership & Residence | 66 |
IV.B. | County Tax Appraisal District Verification | 66 |
IV.C. | Current on Loans & Property Taxes | 66 |
IV.D. | Exceptions And Prior Approvals | 66 |
V. | Allowable Costs | 66 |
Housing for Texas Heroes Grant Project Checklist | 67 | |
Housing for Texas Heroes Grant Project Form | 68 | |
Housing For Texas Heroes Grant Project Before & After Photo Requirements | 70 | |
A. | Minimum Requirements | 70 |
B. | Format Guidelines | 70 |
C. | Before & After Photo Examples | 71 |
D. | Allowable and Unallowable Items in Housing for Texas Heroes projects | 76 |
Appendix F: Vehicle Repair |
80 |
|
Appendix G: Budget Categories & Subcategories for Grant Planning & Budget Forecasting |
82 |
|
I. | Salary Group | 83 |
I.A. | Grant Staff – Salary | 83 |
II. | Fringe Benefits Group | 84 |
II.A. | Grant Staff – Fringe Benefits | 84 |
III. | Travel Group | 85 |
III.A. | Grant Staff Travel – Local Mileage & Fees | 85 |
III.B. | Grant Staff Travel – Conferences | 85 |
III.C. | Grant Staff Travel – Training | 86 |
IV. | Supplies Group | 87 |
IV.A. | Supplies – Office Supplies | 87 |
IV.B. | Supplies – Computer Device | 88 |
IV.C. | Supplies – Electronic Device | 88 |
IV.D. | Supplies – Office Furniture | 89 |
IV.E. | Supplies – Phone Devices | 89 |
IV.F. | Supplies – Homeless Shelter Janitorial Supplies | 90 |
IV.G. | Supplies – Kitchen Items | 91 |
V. | Client Services | 91 |
V.A. | Client Services – Rent | 92 |
V.B. | Client Services – Mortgage | 92 |
V.C. | Client Services – Utilities | 94 |
V.D. | Client Services – Food Voucher | 95 |
V.E. | Client Services – Transportation Rides | 95 |
V.F. | Client Services – Transportation Beneficiary Vehicle | 96 |
V.G. | Client Services – Child/Adult Care | 97 |
V.H. | Client Services – Funerals | 97 |
V.I. | Client Services – Assistive Technology | 98 |
V.J. | Client Services – Restorative Dental | 98 |
V.K. | Client Services – Meal Delivery Services | 99 |
V.L. | Client Services – Housing Goods | 99 |
V.M. | Client Services – Food and Hygiene Pantry | 100 |
V.N. | Client Services – Beneficiary Documents | 101 |
V.O. | Client Services – Employment | 102 |
V.P. | Client Services – Mental Health | 102 |
V.Q. | Client Services – Treatment | 103 |
V.R. | Client Services – Contractor | 103 |
V.S. | Client Services – Travel | 103 |
V.T. | Client Services – Home Modification, Repair & Weatherization | 104 |
VI. | Other Direct Costs (ODC) | 104 |
VI.A. | ODC – Printing | 104 |
VI.B. | ODC – Training Materials | 105 |
VI.C. | ODC – Outreach | 105 |
VI.D. | ODC – Fuel | 106 |
VI.E. | ODC – Vehicle Maintenance | 106 |
VI.F. | ODC – Contractor | 107 |
VI.G. | ODC – Phone Service | 107 |
VI.H. | ODC – Postage & Shipping | 107 |
VI.I. | ODC – Rent | 108 |
VI.J. | ODC – Website | 108 |
VI.K. | ODC – Software | 109 |
VII. | Indirect Costs (IDC) | 110 |
VII.A. | IDC – Facilities | 110 |
VII.B. | IDC – Administration | 110 |
Appendix H: Mental Health Outcome Measures |
111 |
|
I. | Mental Health Outcome Measure – Reported Quarterly | 112 |
I.A. | How will grantees report the results of the tools? | 112 |
I.B. | Clinical Counseling Assessment/Inventory Tools | 112 |
I.C. | Peer Delivered Services Assessment/Inventory Tools | 112 |
I.D. | Which grantee organizations must complete these tools before and after services? | 113 |
II. | Peer Delivered Services use the Veterans Administration Personal Health Inventory | 113 |
III. | Patient Health Questionnaire (PHQ) – 9, and General Anxiety Disorder (GAD) – 7 | 113 |
Appendix I: Examples of Beneficiary Eligibility Verification Documents |
114 |
|
I. | Must Demonstrate Beneficiary Eligibility For Services | 115 |
I.A. | Retain records of beneficiary eligibiity | 117 |
I.B. | Confirm eligibility before providing services | 117 |
I.C. | Proof of name change(s) required | 117 |
II. | Veteran Service Record Documentation | 118 |
II.A. | Form DD-214 | 118 |
II.B. | NGB-22 | 119 |
II.C. | NA Form 13038 | 120 |
II.D. | Honorable Discharge Certificate | 122 |
II.E. | Uniform Services Identification Card | 123 |
II.F. | Certificate verifying Active Duty Status from Department of Defense Manpower Data Center | 127 |
II.G. | Department of Veterans Affairs Summary Letter | 128 |
II.H. | Department of Veterans Affairs eBenefits Summary Letter | 129 |
II.I. | Department of Veterans Affairs Disability Letter | 130 |
II.J. | State of Texas Issued Drivers License with Veteran designation | 131 |
III. | Veteran Family Eligibility Documents | 132 |
III.A. | Uniform Services Identification Card | 133 |
III.B. | Marriage Certificate | 135 |
III.C. | Birth Certificate | 135 |
III.D. | Adoption Certificate | 136 |
III.E. | Death Certificate for the Veteran | 136 |