2020-2021 FVA Grants: Budget Subcategories

Each budget category in FVA grants consists of subcategories, in order to assist staff and grantee in managing and reporting expenses.

The budget categories and subcategories are listed below. Additional details of what costs are allowable within each subcategory are listed in the right column.

Only costs listed are allowable costs within FVA grants. An applicant/grantee must have the subcategory/cost listed in the approved budget to be claimed. An explanation of the cost must be included in the budget narrative, relating the necessity of the expense to the proposed project.

FVA may disallow costs based on the explanation of the cost.

Budget Category

Budget Sub-Category Definition, allowable Cost details, or other important notes



 Salaries Organization employees working directly on the grant. Employee time allocation on the grant must be over 10%


Fringe Benefits

FICA Note: Some organizations do not pay FICA, only Medicare
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Workers Compensation



Local Mileage Mileage cost for local travel to visit clients, partner agencies, or satellite offices. To include mileage for outreach and delivery of client payments to vendors within the project’s approved service area.

FVA will only reimburse up to current GSA.

Conference Cost for attending a conference consisting of per diem, airfare, hotel/lodging, mileage, rental car and registration for the conference
Training Cost for attending training that benefits the project consisting of per diem, airfare, hotel/lodging, mileage, rental car and registration for the conference
Fees Fees for parking, tolls, and Cab/Metrobus/Metrorail



Please Note: TVC does not allow Capital Expenditures.

General Office General consumable supplies usually found in an office; paper, pens, toner
Electronic Device Electronic devices; printer, copier, scanner, router, fax machine, projector
Computer Desktop, laptop computer, tablets
Office Furniture Desk, office table, office chair, file cabinet
Phone Cell phone, Desk phone (physical device)
Tools Home modification tools, food transport case/box/cooler
Therapy Supplies Hay/feed for horses, horse tac/medical, music instruments, massage tables, program linen
Janitorial Supplies Janitorial supplies for shelters to maintain the cleanliness of the shelter
Kitchen Supplies Kitchen supplies for foodservice


Client Services

Housing Rent, mortgage, rent deposit, emergency housing, night beds in a shelter
Utilities Electric, water, gas, garbage, internet, cell phone service
Housing Goods Consist of items needed to set up beneficiary with a livable home; bed, linen, table, chair
Transportation Vehicle repair, vehicle payment (monthly), vehicle insurance, bus passes, taxi-Uber
Training Skill training-certification, education materials, tools for training/certification
Employment Tools and clothing to gain employment
Food Emergency food, food pantry, meals-delivered (MOW), groceries to assist with new home setup
Mental Health Mental health evaluations, mental health treatment, individual and group counseling, acupuncture, massage therapy, animal therapy
Dental Dental care
Assistive Technology Technology to give clients self-reliance; Glasses (dependents and surviving spouses only), hearing aids, wheelchairs, wheelchair batteries, hospital bed, walking aids, lift chairs
Treatment Substance monitoring, substance abuse treatment, monitoring device, substance testing
Contractor A contractor providing direct client services; a contractor who provides counseling, psychological, or social services on behalf of an organization.
Child/Adult Care Child/Adult care, daycare
Documents Cost to acquire client identification documents; birth certificate, driver’s license, SS Card
Funerals All cost associated with funeral/burial less reception
Home Mod-Repair Modification and repairs to the house owned by the client; modifications/repairs will improve the quality of life
Travel Mileage reimbursement to staff that transports clients for service; interview, doctor’s appointment. Cost per trip by organization vehicle for clients


Other Direct Costs

Printing Printing for program-specific literature; brochures, flyers, forms, business cards
Training Materials Materials handed to clients for tracking progress in the project; calendars, project manuals, completion certificate, coins, dog tag
Outreach Cost to conduct outreach; radio, television, newspaper, and social media advertisement, event table setup cost
Fuel Fuel for vehicles used to conduct the project – transportation grant
Vehicle Maintenance The maintenance cost of vehicles used for the project; tires, tire rotation, oil changes, windshield repair, insurance, registration, and other minor repairs.
Software Software specific to project including subscriptions.
Contractor Contractor not providing direct client services (Outreach, Home Inspectors, Organization Finances, Security)
Rent Rent for a facility dedicated 100% to the program only to include utilities to run building
Phone Service Service for phone line or cell phone
Website Website setup and maintenance
Postage and Shipping Costs to mail and receive supplies


Indirect Costs

Applicants must list what costs are being claimed as indirect.

  • Allowable Indirect Cost Recovery for FVA grants is limited to 10% of total direct costs. Indirect cost is often considered overhead.
  • Costs claimed as direct costs that appear indirect in nature or budgets claiming no indirect costs will be scrutinized for accuracy.


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