Each budget category in FVA grants consists of subcategories, in order to assist staff and grantee in managing and reporting expenses.
The budget categories and subcategories are listed below. Additional details of what costs are allowable within each subcategory are listed in the right column.
Only costs listed are allowable costs within FVA grants. An applicant/grantee must have the subcategory/cost listed in the approved budget to be claimed. An explanation of the cost must be included in the budget narrative, relating the necessity of the expense to the proposed project.
FVA may disallow costs based on the explanation of the cost.
|Budget Sub-Category||Definition, allowable Cost details, or other important notes|
|Salaries||Organization employees working directly on the grant. Employee time allocation on the grant must be over 10%|
|FICA||Note: Some organizations do not pay FICA, only Medicare|
|Local Mileage||Mileage cost for local travel to visit clients, partner agencies, or satellite offices. To include mileage for outreach and delivery of client payments to vendors within the project’s approved service area.
FVA will only reimburse up to current GSA.
|Conference||Cost for attending a conference consisting of per diem, airfare, hotel/lodging, mileage, rental car and registration for the conference|
|Training||Cost for attending training that benefits the project consisting of per diem, airfare, hotel/lodging, mileage, rental car and registration for the conference|
|Fees||Fees for parking, tolls, and Cab/Metrobus/Metrorail|
Please Note: TVC does not allow Capital Expenditures.
|General Office||General consumable supplies usually found in an office; paper, pens, toner|
|Electronic Device||Electronic devices; printer, copier, scanner, router, fax machine, projector|
|Computer||Desktop, laptop computer, tablets|
|Office Furniture||Desk, office table, office chair, file cabinet|
|Phone||Cell phone, Desk phone (physical device)|
|Tools||Home modification tools, food transport case/box/cooler|
|Therapy Supplies||Hay/feed for horses, horse tac/medical, music instruments, massage tables, program linen|
|Janitorial Supplies||Janitorial supplies for shelters to maintain the cleanliness of the shelter|
|Kitchen Supplies||Kitchen supplies for foodservice|
|Housing||Rent, mortgage, rent deposit, emergency housing, night beds in a shelter|
|Utilities||Electric, water, gas, garbage, internet, cell phone service|
|Housing Goods||Consist of items needed to set up beneficiary with a livable home; bed, linen, table, chair|
|Transportation||Vehicle repair, vehicle payment (monthly), vehicle insurance, bus passes, taxi-Uber|
|Training||Skill training-certification, education materials, tools for training/certification|
|Employment||Tools and clothing to gain employment|
|Food||Emergency food, food pantry, meals-delivered (MOW), groceries to assist with new home setup|
|Mental Health||Mental health evaluations, mental health treatment, individual and group counseling, acupuncture, massage therapy, animal therapy|
|Assistive Technology||Technology to give clients self-reliance; Glasses (dependents and surviving spouses only), hearing aids, wheelchairs, wheelchair batteries, hospital bed, walking aids, lift chairs|
|Treatment||Substance monitoring, substance abuse treatment, monitoring device, substance testing|
|Contractor||A contractor providing direct client services; a contractor who provides counseling, psychological, or social services on behalf of an organization.|
|Child/Adult Care||Child/Adult care, daycare|
|Documents||Cost to acquire client identification documents; birth certificate, driver’s license, SS Card|
|Funerals||All cost associated with funeral/burial less reception|
|Home Mod-Repair||Modification and repairs to the house owned by the client; modifications/repairs will improve the quality of life|
|Travel||Mileage reimbursement to staff that transports clients for service; interview, doctor’s appointment. Cost per trip by organization vehicle for clients|
Other Direct Costs
|Printing||Printing for program-specific literature; brochures, flyers, forms, business cards|
|Training Materials||Materials handed to clients for tracking progress in the project; calendars, project manuals, completion certificate, coins, dog tag|
|Outreach||Cost to conduct outreach; radio, television, newspaper, and social media advertisement, event table setup cost|
|Fuel||Fuel for vehicles used to conduct the project – transportation grant|
|Vehicle Maintenance||The maintenance cost of vehicles used for the project; tires, tire rotation, oil changes, windshield repair, insurance, registration, and other minor repairs.|
|Software||Software specific to project including subscriptions.|
|Contractor||Contractor not providing direct client services (Outreach, Home Inspectors, Organization Finances, Security)|
|Rent||Rent for a facility dedicated 100% to the program only to include utilities to run building|
|Phone Service||Service for phone line or cell phone|
|Website||Website setup and maintenance|
|Postage and Shipping||Costs to mail and receive supplies|
|Applicants must list what costs are being claimed as indirect.