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2019 Grant Policies Published (Application & Award, and Expenditure Supporting Documents)

The Fund for Veterans’ Assistance staff has published Grant Application and Award Policies (“Policies”) and the Expenditure Supporting Document Policy (“SDP”) to support awarded grantees in the 2019-2020 grant year. The Tables of Contents for both documents are reproduced below.

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Grant Application and Award Policies (GA&AP)

  1. Application Phase
    1. Application Timeline
    2. GovGrants
      1. One Account
      2. Registration
      3. Password Policy
      4. Current Information
      5. Application Deadline
      6. Technical Difficulties & Application Deadline
    3. Application Review
      1. Stages of Application Review And Approval
      2. Review by Staff
      3. Review & Recommendations By FVA Advisory Committee
      4. Review & Award Decision By Commissioners
  2. Award Phase
    1. Getting Started
      1. Negotiations
      2. Initial Documents Required
    2. Grant Management
      1. Reimbursement Period
      2. Program Income
      3. Grantee Staff Change
      4. Benchmarks
      5. Funds Remain in Texas
      6. Amendments
    3. Cost Policies
      1. Contractor Changes
      2. Salary and Fringe Benefits Allocation
      3. Indirect Costs
    4. Funder Acknowledgment
      1. Acknowledgment Verbiage
      2. Recognition Format
      3. Acknowledgment Examples
      4. Do
      5. Do Not
    5. Reporting
      1. Financial Management
      2. Payment Reimbursement Requests (PRR)
      3. Unallowable Expenses on PRR
      4. Monthly PRR Certification
      5. Performance Reporting (PR)
      6. Counting Performance
      7. Closeout Reimbursement Reporting
      8. Closeout Reporting
      9. Late Reports
    6. Non-Performing Grantees
      1. Corrective Action
      2. Action Plan Outline

Expenditure Supporting Document Policy (SDP)

  1. Introduction
    1. Purpose
    2. Definitions
    3. Common Acronyms
  2. Securing and Maintaining Documentation
  3. Supporting Documentation Guidelines
    1. Grant Officer Expense Approval Required
    2. DO Submit/Request
    3. DON’T Submit
  4. Documentation For Certain Budget Subcategories
    How To Use This Section

    1. Salaries
    2. Fringe Benefits
    3. Travel
      1. Travel Logs
      2. Hotel Receipts
      3. Meal Expenses
    4. Supplies
    5. Client Services
      1. Contracted Services
      2. Financial Assistance
      3. Transportation or Food Assistance
      4. Home Modification
      5. Any Other Type Of Assistance
    6. Other Direct Costs
  5. Recurring Costs
    1. Submit for First Reimbursement
    2. Submit for Subsequent Reimbursements
    3. Submit New or Changed Contracts
  6. Contracts
    1. Submit for First Reimbursement
    2. Submit for Subsequent Reimbursements
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